Overbilling Commercial logistics
Inflated fuel vouchers and duplicate slips
YUNUSCO · Commercial logistics
200+ trucks & pickups
ডুপ্লিকেট ফুয়েল ভাউচার ও অতিরিক্ত বিল — ট্রিপ ও GPS দিয়ে ধরা।
Trip vouchers looked legitimate on paper — totals did not match route economics.
Duplicate slips now stop at approval — not discovered months later in audit.
YUNUSCO
The challenge
Commercial trucking with mixed client billing. Drivers collected cash and credit fuel slips. Accounts paid weekly bundles. No central rule compared slip amount to trip distance, pump price band, or prior week pattern.
What went wrong
- Same calendar day — two full-tank slips one vehicle
- Voucher amount above depot price list for declared station
- Client trip margin eroded on fixed-rate contracts
- Supervisors approved bundles without opening trip record
Before VMS
Bundled vouchers approved in batch. KM/L not checked against GPS.
After Autonemo
Single approval path with duplicate block and route economics.
How it was investigated
Fuel entries were digitised with photo of slip and linked to trip ID. Approval workflow added branch manager step. GPS distance on trip was compared to claimed litres using fleet average KM/L band.
Rollout timeline
- Step 1
Photo slip + trip ID required on every fuel entry.
- Step 2
Depot price table; overrun flags to branch manager.
- Step 3
Trip P&L report shared with commercial desk weekly.
Solution with Autonemo VMS Pro
- Digital fuel voucher with mandatory trip and odometer
- Duplicate slip detection same vehicle + date
- Rate table per depot / fuel type with overrun flag
- Client trip profitability report including fuel share
Technology used
VMS modules
Outcomes
- Duplicate payments stopped at approval gate
- Fixed-route contracts recovered margin on fuel line
- Accounts gained audit trail for client disputes
