Tourist bus & tour coach operations
Tour coach operator desk — booking inquiry to owner payout on one platform. Reserved-seat booking and online storefront, quotation and advance, tour dispatch with driver and guide, live GPS with a public passenger location-share link, per-trip cost and profit, multi-owner vehicles with revenue share and release, one-time hire, monthly and one-time rental, driver payroll with bonus and incentive, party ledger, profit & loss, website integration, and full double-entry accounts. Built for picnic, wedding, study-tour, corporate, and seasonal package operators (Cox's Bazar, Sajek, Sylhet) across Bangladesh.
Use cases
- Corporate picnic, wedding, and study-tour charter with quotation, advance, and final bill.
- Seasonal package tours to Cox's Bazar, Sajek, and Sylhet with reserved-seat online booking.
- Scheduled tourist coach service with a click-to-book seat map and per-passenger manifest.
- Live GPS location-share link/QR for passenger families and corporate clients — no app needed.
- Multi-owner fleet — coaches owned by different investors with auto revenue share and payout.
- One-time hire of an outside coach in peak season with hire cost bound to the trip.
- Monthly corporate staff-bus contract billed automatically, and one-time picnic rental.
- Driver payroll with salary, TA/DA, bonus, and incentive, plus party ledger and full accounts.
Why you need this
- Bookings on phone and WhatsApp cause double-booking — quotation and calendar block fix accountability.
- Advance cash leaks in a drawer — every taka posts to the ledger with a receipt.
- Clients keep calling "where is the bus?" — a live location-share link answers it for them.
- Owners cannot tell which coach makes money — per-trip and coach-wise P&L makes it plain.
- Multi-owner and hired-coach splits are messy on paper — auto revenue share and party ledger settle them.
- Fitness, route permit, and insurance lapse into fines — expiry reminders block trip assign in time.
- Driver salary, bonus, and advance are hard to reconcile — payroll ties it to trips and pay-slips.
- Owners want the day's picture without visiting the office — a real-time dashboard on the phone.
Key modules
Typical workflows
- Inquiry → quotation → advance & confirm → trip with driver & guide → live GPS → trip cost → return & bill → payment → profit report → owner payout.
- Online storefront seat booking → bKash pay → seat locks live → manifest → confirmation SMS.
- Multi-owner coach trip closes → auto revenue share → cost deducted → owner statement → period-end payout & release.
- Monthly contract → auto invoice each month → party ledger post → due & renewal reminder → receipt SMS.
Booking desk — inquiry, quotation & confirmation
Tour coach booking desk — turn a phone or web inquiry into a quotation, take the advance, and block the date on the vehicle calendar so a coach is never double-booked.
Instant quotation
Pick coach, date, and route — package rate, charges, and discount build a quote in seconds.
Calendar block
Confirmed date locks the coach — no double-booking across counters or agents.
Advance & due
Take advance by cash, bKash, or bank — balance due tracked to the trip.
Vehicle-wise billing
Each coach on a multi-bus tour carries its own rent, charges, and discount line.
Auto confirmation
Booking confirm by SMS and email to the client with trip and payment details.
Client / CRM profile
Repeat and corporate clients with history, contract rate, and running due.
Tour dispatch — driver, guide & schedule
Confirmed booking becomes a trip in one click — assign coach, driver, helper, and tour guide, and hand the driver route and passenger detail on the mobile app.
Trip open
Booking → trip with coach, date, route, and pickup point in one card.
Crew assign
Driver, helper, and tour guide rostered — block assign if license or permit lapsed.
Driver app
Driver sees trip, route, and passenger list on the mobile app.
Trip advance
Toll, food, and parking advance pushed to the driver wallet before departure.
Start / end km
Odometer bound to the trip — mileage and misuse caught on return.
Group tours
Several coaches on one big tour grouped under one booking and print.
Seat plan & passenger manifest
Reserved-seat booking for scheduled tourist coaches and shared tours — click the seat map, capture each passenger name and mobile, and keep a full manifest.
Reserved seat map
Click-to-book seat plan at the counter POS or online storefront.
Passenger detail
Name and mobile per seat — the full list ready for any emergency.
Online storefront
Travellers pick their own seat and book from your website.
bKash / online pay
Integrated mobile and card payment — online and counter seats stay in sync.
Live GPS tracking & passenger location share
Every coach live on the map for the office, and a public QR / link for the passenger family or corporate client to see where the bus is — no app to install.
Live fleet map
See every coach on the corridor map from the office in real time.
Location share link
One-click live tracking link or QR to client and office — opens in any browser.
ETA & route
Estimated arrival and route on the shared page; link can expire after the tour.
Route playback
Where the coach went and where it stopped — full trip history.
Deviation alert
Delay or off-route alert to the transport desk with GPS trace.
Fewer calls
The "where is the bus?" call to the driver drops to near zero.
Per-trip cost & profit
Fuel, toll, driver TA/DA, food, and parking captured against the trip — revenue minus cost gives the net profit per trip, per coach, and per route.
Trip cost capture
Fuel, toll, TA/DA, food, and parking posted before trip close.
Net per trip
Revenue minus all cost — real profit the moment the trip closes.
Coach & route P&L
Which coach earns, which sits idle; which route pays and which does not.
Mileage watch
Per-coach fuel and mileage monitoring — a lead on theft.
Multi-owner vehicles, one-time hire & release
Run coaches owned by different investors in one fleet, or hire an outside coach for a single tour — every rupee split, deducted, and settled by rule.
Multi-owner fleet
Each coach tagged to its owner with a revenue-share % or fixed rule.
Auto share
Trip revenue minus company commission auto-computes the owner cut.
Cost bearer
Set who bears fuel/repair — deduct from the owner share automatically.
Statement & release
Period-end owner statement and payout; release the coach when the contract ends.
One-time hire
Bring a sub-contract coach for a single tour — hire cost and commission bound to the trip, vendor due posted to the party ledger.
Rental models — monthly & one-time
One platform for the way tour coaches actually earn — a one-day picnic charter and a month-long corporate staff-bus contract both billed automatically.
One-time rental
Picnic, wedding, or study-tour charter — quote → advance → trip → final bill.
Package terms
Fuel, driver, and toll included or billed separate — both supported.
Monthly contract
Corporate staff bus or long-term rental with monthly rate and km limit.
Auto invoice
Each month bills itself — no manual invoice, due and renewal reminded.
Spot in gaps
A contract coach runs spot charters in its free slots too.
Net on return
Actual cost posted after the trip gives the true margin.
Driver payroll, party ledger & accounts
Full back office — driver salary with bonus and incentive, a running ledger per client, vendor and owner, and accountant-ready double-entry accounts.
Driver payroll
Monthly salary plus trip TA/DA, bonus, and incentive — advance deducted, pay-slip out.
Party ledger
Separate ledger per client, vendor, and owner — every bill and payment on a running balance.
Profit & loss
P&L, balance sheet, and trial balance by coach, route, trip, or client for any date range.
Full accounts
Double-entry journal, income/expense vouchers, cash-bank-bKash split, and ledger.
Due & advance
Client due, owner payout, and driver advance on one statement.
Multi-branch
Each counter or office keeps its own accounts under one HQ view.
Website integration, channels & reports
Take bookings straight from your own website into the system, keep clients informed on every channel, and give the owner a real-time picture of the business.
Website integration
Booking widget/storefront on your own domain — online bookings drop straight in, no re-typing.
Live availability
Real-time seat and coach availability; booked seats stop showing at once.
API & OTA
Connect other sites, apps, or OTAs through the booking API.
Owner dashboard
Today's sales, income, and expense on the owner's phone in real time.
Report hub
Coach-wise comparison, due report, and every report in one place — Excel-ready.
SMS / email / Telegram
Booking confirm, reminder, and credential notifications across channels.