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Compliance & documents

Step 08 Connected workflow

Compliance & documents

Vehicle and driver documents with expiry alerts before trips go non-compliant.

FleetHRCompliance

How it fits your operation

Fitness, insurance, route permits, tax tokens, and licence copies live on vehicle and driver records. Automatic reminders give teams time to renew — blocking non-compliant units from assignment where policy requires.

Daily workflow

  1. 1
    Upload documents

    Scan copies with expiry dates at onboarding.

  2. 2
    Monitor calendar

    Alerts fire 30/15/7 days before expiry.

  3. 3
    Renew & update

    New certificate replaces old with history kept.

  4. 4
    Audit

    Export compliance status for management review.

Key controls

  • Document vault per vehicle and driver
  • Expiry calendar and SMS/email alerts
  • Optional block on dispatch if expired
  • Audit pack for regulatory checks
  • Branch-wise compliance dashboard

Why teams enable this step

1

Avoid fines and trip stoppages on road checks

2

Dispatch never assigns unfit vehicles by mistake

3

Insurance and fitness renewals become proactive