False reporting NGO & field transport
Field visits reported — GPS showed elsewhere
Sajida Foundation · NGO & field transport
35 field vehicles
মাঠে না গিয়ে ভিজিট দেখানো — জিওফেন্স চেক-ইন দিয়ে বন্ধ।
Community program transport depended on honest location — paper logs were not enough.
Donor audits now get a map-backed visit log — not handwritten sheets.
Sajida Foundation
The challenge
Field teams used pool vehicles for clinic and outreach runs. Supervisors received end-of-day paper sheets. Donor audits asked for evidence that assigned villages were served. GPS existed on paper contract but was not tied to trip completion.
What went wrong
- Visit form timestamp did not match vehicle arrival geofence
- Same driver “completed” two distant sites within impossible window
- Vehicle parked at home location during declared field hours
- No central map for program manager during the day
Before VMS
End-of-day paper sheets. No live map for managers.
After Autonemo
Live board + geofence proof + grant-ready export.
How it was investigated
Program geofences were drawn per site. Trip assign required beneficiary or site code. Completion button enabled only inside fence or with photo exception approved by manager.
Rollout timeline
- Setup
Program sites geofenced; trip requires site code.
- Go-live
Complete button only inside fence or photo exception.
- Review
Daily claimed vs actual report to program desk.
Solution with Autonemo VMS Pro
- Site geofence check-in for trip complete
- Live map for program desk with late / off-route flag
- Daily exception report: claimed vs actual location
- Donor-ready trip history export with map snapshot
Technology used
VMS modules
Outcomes
- False completion attempts visible same day
- Program managers intervened on off-route vehicles
- Audit pack preparation time cut for grant reporting
